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Privacy Notice Emily Thornberry is committed to respecting and protecting your personal data. This notice explains who Emily Thornberry is, what personal data (“Data”) she collects; how she uses it; information on your rights, and how you can contact her. The way Emily Thornberry is able to process personal data is governed by the UK General Data Protection Regulations (UKGDPR) and Data Protection Act (DPA) 2018 (as amended). Who is collecting your data Emily Thornberry is the Member of Parliament (MP) for Islington South and Finsbury. For the purposes of UK data protection law, Emily Thornberry MP is the Data Controller of all personal data sent to her by constituents in her capacity as the Member of Parliament for Islington South and Finsbury. How is your data collected, used and stored When you contact Emily Thornberry MP seeking assistance with a casework issue, to ask a question about local or national policy issues, or any other matter related to her role as the MP for Islington South and Finsbury, you will be asked for some personal data to enable her and her office to respond. Emily Thornberry MP will only use your data for the purposes for which you provide it. Emily Thornberry MP takes the security of your data extremely seriously. Your data will be stored on secure servers in a locked and protected environment. Access to your personal data will be limited to Emily Thornberry MP and her staff for the purpose of dealing with your enquiry and maintaining office records. Categories of Personal Data Collected The types of personal data collected may include: 1. Postal Address 2. Email Address 3. Phone Number 4. Correspondence related to your issue / question Who will your data be shared with When taking up casework or policy questions on your behalf, it may be necessary for Emily Thornberry MP and her office to share the personal data you provide with government departments, local authorities and other public bodies such as, but not limited to • The House of Commons • The police • Government departments • Local authorities • Healthcare providers such as NHS, Doctors’ surgeries and private medical companies • Private housing providers • Private companies and/or suppliers Emily Thornberry MP will only share as much information as is necessary to take your case forward. Other than in the circumstances above, Emily Thornberry MP will not share your personal data with other organisations or individuals without your explicit consent. How long will your data be kept Emily Thornberry MP and her office will only keep your personal information for as long as it is necessary to fulfil the purposes described in this notice. Emily Thornberry MP and her office will retain your data for up to 5 years after your case has been closed in case you get in touch again. After 5 years your data will be deleted. The legal basis for processing your data Under UKGDPR, personal data can only be processed using a lawful basis defined in Article 6. Emily Thornberry MP will process your data using the lawful basis of consent (Article 6(a)) and Public Task (Article 6(e)). Your data will be retained under the legal basis of Legitimate Interests (Article 6(f)) for the purpose of managing constituents’ casework and policy concerns effectively. Special Category Data It may be the case that you disclose personal data classified as special category data under UKGDPR as part of your casework or policy concern. This may include information related to health, sexuality, race, ethnicity and religion. Under UKGDPR this data can only be processed using a lawful basis under Article 6 and a condition of processing defined in Article 9. Emily Thornberry MP will process such data under Article 9(2)(g) ‘reasons of substantial public interest’. Transfers of personal data to or from any international organisations outside the European Economic Area (EEA) It may be occasionally necessary to transfer personal data to or from countries outside the EEA. In many instances, such a transfer will be covered by an ‘adequacy decision’. If the country is not covered by an adequacy decision, I will inform you of the safeguards in place to protect your information. What your rights are You have several rights in relation to your data and can choose how it is used. For example, you can: • Obtain copies of the data we hold about you under section 45 of the 2018 Act (known as a “subject access request”) • Request that we correct or update any data held about you • Withdraw your consent and ask that we delete your data or restrict the ways in which we use your data • Request that data you have given your consent for us to use is provided in an electronic format so it can be transferred to another data controller (known as “data portability”) • Opt-out of receiving further communications from us via any medium at any time. • Complain to Emily Thornberry about her compliance with Data Protection obligations relating to you. • You also have the right to make a complaint directly to the Information Commissioner’s Office. They can be contacted at: https://ico.org.uk/global/contact-us/ and concerns can be also logged via: https://ico.org.uk/concerns/. How to contact us If you have any queries regarding the information set out here, if you wish to exercise any of your rights set out above, or if you wish to make a complaint (in which case we will provide further guidance about how to do so), please contact: Office of Rt Hon Dame Emily Thornberry MP House of Commons LONDON SW1A 0PW emily.thornberry.mp@parliament.uk You can also use these contact details, if you wish to lodge a formal complaint about any matter covered here.